Executive Support Officer

About the role

Are you an expert administrator? Do you have experience in governance administration? If so, this role may be the right fit for you. This is a fixed term part-time (30 hours per week) role to cover parental leave for 9 months.

In this role you will provide administrative support to the Executive Leadership Team in the deliverance of Ōpōtiki District Council’s overall objectives. You will also provide back-up support to the Executive Assistant & Governance Lead.

Key responsibilities:

• Secretarial services
• Scheduling and administrative preparation of meetings
• Arranging and providing logistical services for meetings
• Minute taking
• Monitoring and disseminating correspondence
• Managing diaries and appointment making
• Holding positive internal and external relationships

About you

For this role you will have previous experience in a similar role. Strong typing and minute taking skills are essential. You will be an excellent communicator able to interact with a diverse range of people and have an understanding of Tikanga Māori.

Ideally you will have:

• Excellent time-management skills
• Excellent grammar, written and verbal skills
• Maintain high levels of confidentiality
• High level of computer literacy using Microsoft Office
• A minimum of 3 years of applicable work experience in a related field

If you are familiar with and passionate about promoting the Ōpōtiki District, then we would love to hear from you.

Applications close Friday, 14 February 2025 at 4.00pm.

Please note that applications will be processed as they are received so we encourage you to apply early, as we appoint as we go.

View the Position Description here.

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